政策: Hosting is an appropriate expense of University Funds if hosting activities contribute to, 或者源于, legitimate University-related business. University departments must fill out 附件208.1 and submit to the Accounts Payable Department along with original receipts for reimbursement/payment of all business meals and hosting expenses. Local business meals and meal expenses incurred by Employees while hosting University guests will be reimbursed at actual cost within the constraints of good taste and reasonableness. |
程序: Each department is expected to use prudence in determining the appropriateness of the hosting function.
Reimbursement for alcoholic beverages will require President or Vice President approval and may not be charged to the general Fund or Non-General Funds which preclude such expenditures because of donor or grant restrictions.
Meal expenditures in connection with meetings of University personnel are generally not reimbursable, 看到 OU美联社&P #207 业务 Expenditures.
文档: For business expenses to be adequately substantiated, the IRS requires documentation of the time, 日期, 的地方, business purpose and attendees at business meals.
附件208.1 must be filled out and submitted to the Accounts Payable Department with appropriate documentation.
Original meal receipts must be submitted with the vouchers. Order stubs with handwritten totals are not acceptable. Acceptable meal receipts must include itemized meal costs.
付款: 附件208.1、付款凭证 – Must be completed each time payment or reimbursement is required for a hosting meal or event.
Reimbursements, not on Travel Status: 附件208.1 should be utilized in 的地方 of a Reimbursement Voucher when the Employee requesting reimbursement for hosting was not on travel status at the time the hosting expenses were incurred. 看到 OU美联社&P #1000 Procurement Policy for additional information. 看到 OU美联社&p1200旅行 for additional information.
Reimbursements, on Travel Status: A Travel Expense Summary should be utilized to obtain reimbursement for business meal expenses the Employee incurred when on travel status. (A traveler is considered to be on "travel status" when required to be away from his or her home substantially longer than a normal day of work. A sleep or rest period must be taken for the traveler to be considered on "travel status"). 附件208.1 must be attached to the Travel Expense Summary.
小批量采购: 包括 附件208.1 when processing payments to vendors for hosting expenses on the SOP. 看到 OU美联社&P #1000 Procurement Policy for additional information.
采购订单: Payments to vendors for catered events with 20 or more attendees must be made using a Purchase Order and 附件208.1付款凭证. 看到 OU美联社&P #1000 Procurement Policy for additional information. |
